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Special Instructions and FAQs for Applicants to the Sint Maarten Ministry of Education, Culture, Youth and Sports


Special Instructions

ECFMG partners with the Sint Maarten Ministry of Education, Culture, Youth and Sports to primary-source verify medical credentials of internationally educated physicians who are applying for registration to practice medicine in Sint Maarten. Beginning March 1, 2017, if you are applying for registration in Sint Maarten and you obtained your basic medical qualification from a medical school located outside of Sint Maarten, Aruba, Curaçao, Bonaire, Saba, or the Netherlands, you must have certain required medical credentials verified through EPIC.

To have your credentials verified through EPIC, complete the following steps:

  • Step 1 – Establish an EPIC Account.

    See Getting Started for complete instructions. Once ECFMG has processed your request and established your EPIC Account, ECFMG will e-mail you login information so you can access your EPIC Account.

    Please note: You may establish your EPIC Account either before or after you have begun the process of applying for registration in Sint Maarten.
  • Step 2 – Confirm your identity with EPIC.

    See Confirming Your Identity with EPIC for detailed information. Confirming your identity with EPIC requires you to submit an EPIC Identification Form (EIF). Once this form has been accepted by ECFMG, you will be able to upload to EPIC for primary-source verification the credentials required by the Ministry.
  • Step 3 – Upload the credentials required by the Ministry and select the Ministry to receive notification when your credentials are sent for verification.

    Log in to your EPIC Account and upload the required credentials for primary-source verification. See Credentials Required by the Ministry, below, to determine which credentials you need to upload. As you upload each credential, be sure to select the Ministry of Education, Culture, Youth and Sports to receive notification that the credential has been sent for verification. This notification will include a copy of the credential that you have submitted for verification. For more information on notifications, see the About EPIC Notifications section of the FAQs for Physicians page.

    Please note: If your credentials have already been primary-source verified by ECFMG for ECFMG Certification or through ECFMG’s International Credentials Services (EICS), you do not need to upload the credentials that were previously verified by ECFMG. These credentials will be added to your EPIC Portfolio at no cost. Simply provide your ECFMG/USMLE ID and/or EICS ID when you establish your EPIC Account. ECFMG will review your file typically within 10 business days; if your file is acceptable, ECFMG will add your previously verified credentials to your EPIC Portfolio.
  • Step 4 – Once all required credentials have been verified, request that EPIC verification reports be sent to the Ministry.

    EPIC does not automatically send verification reports directly to the Ministry. ECFMG will notify you by e-mail as each credential is verified. You can also monitor your EPIC Account to check on the statuses of your verification requests.

    Once all of your credentials have been verified, go to the My Reports tab in your EPIC Account and request that an EPIC Report for each credential be sent to the Ministry. When making your request, be sure to select Ministry of Education, Culture, Youth and Sports from the drop-down list or your request will be rejected. For more information on EPIC Reports, see the EPIC Reports section of the Using EPIC page.

Credentials Required by the Ministry

The following credentials are required by the Ministry in support of your application for registration to practice medicine in Sint Maarten:

  • Final Medical Diploma
  • Final Medical School Transcript
  • Postgraduate Training Certificates
  • Specialty Qualifications (upload as Postgraduate Medical Education Credentials in EPIC)
  • Medical Licensure/Registration Certificates in other jurisdictions

If you have any questions regarding EPIC and the EPIC verification process, please contact EPIC at info@ecfmgepic.org or 001 (215) 966-3900. Telephone assistance is available Monday through Friday, 9:00 a.m. - 5:00 p.m., Eastern Time in the United States.

If you have questions regarding the Ministry’s application processes, please contact Monique Rollings at Monique.Rollings@sintmaartengov.org.

Frequently Asked Questions

About Applying to the Ministry of Education, Culture, Youth and Sports

I am applying to the Ministry for registration; do I need to use EPIC?

Beginning March 1, 2017, medical graduates applying for registration to the Ministry who obtained their basic medical qualification outside of Sint Maarten, Aruba, Curaçao, Bonaire, Saba, or the Netherlands will need to create an EPIC Account and have their credentials primary-source verified through EPIC.

When do I need to start using EPIC?

If you obtained your basic medical qualification outside of Sint Maarten, Aruba, Curaçao, Bonaire, Saba, or the Netherlands and wish to apply for registration with the Ministry, you will need to create an EPIC Account and have the required medical credentials primary-source verified through EPIC beginning March 1, 2017.

Which credentials do I need to submit to the Ministry through EPIC?

The following credentials are required by the Ministry in support of your application for registration to practice medicine in Sint Maarten:

  • Final Medical Diploma
  • Final Medical School Transcript
  • Postgraduate Training Certificates
  • Specialty Qualifications (upload as Postgraduate Medical Education Credentials in EPIC)
  • Medical Licensure/Registration Certificates in other jurisdictions

If you have questions regarding the credentials you are required to submit, please e-mail Monique Rollings at Monique.Rollings@sintmaartengov.org at the Ministry of Education, Culture, Youth and Sports.

How far in advance of applying for registration to the Ministry do I need to upload my credentials to EPIC?

We recommend that you create an EPIC Account and upload your credentials to EPIC as soon as possible after you have decided to apply to the Ministry. Through EPIC, your credentials are verified directly with the issuing institution. The time required to complete the verification of credentials varies and depends on a number of factors, including the time it takes for the issuing institution to respond to our verification requests.

About the Verification Process

How long does it take to have my credentials verified through EPIC?

The time it takes to complete the verification of credentials through EPIC varies and depends on a number of factors, including the time it takes for the issuing institution to respond to verification requests.

When you upload a credential to EPIC, it will be processed typically within 5 business days. If the credential is not acceptable, this will be reported to you through your EPIC Account, along with the reason why the credential was not acceptable. If the credential is acceptable, ECFMG will send a verification request to the issuing institution.

If the issuing institution participates in ECFMG’s electronic Credentials Verification program, the request will be sent electronically. If the request cannot be sent electronically, it will be sent as a paper request either by mail or by courier, depending on which option you chose when you uploaded the credential. For paper verification requests, if ECFMG does not receive a response from the institution within 60 days, ECFMG will send up to three reminders on a 60-day cycle as needed to obtain verification.

Once ECFMG receives the verification from the issuing institution, ECFMG will review that verification typically within 5 business days. If the verification is acceptable, the credential will be added to your EPIC Portfolio and you will be able to request that a verification report and a copy of the credential be provided to the Ministry. If the verification is not acceptable, we will resend the verification request to the issuing institution.

Are all credentials verified electronically?

No. Only credentials from medical schools that participate in ECFMG’s program for electronic Credentials Verification will be sent for verification electronically. If the option to send your credential for verification via courier was unavailable when you uploaded your credential to EPIC, the school to which the verification request is being sent participates in ECFMG’s electronic Credentials Verification program. The verification request will be sent to the school electronically.

How will I know when my credentials have been verified through EPIC and can be submitted to the Ministry?

EPIC will notify you by e-mail when a credential has been verified. You can also monitor the status of the verification process through your EPIC Account. Please note that unless otherwise instructed by the Ministry, you should not send EPIC Reports to the Ministry until all of the required credentials have been verified.

About Using EPIC

Will I have access to my medical credentials after I apply to the Ministry?

Yes. The credentials that you upload to EPIC remain available to you as part of your EPIC Portfolio. You can use EPIC to send copies of these credentials along with reports verifying their authenticity to organizations worldwide at any time throughout your career.

Will credentials that I upload to EPIC be sent to the Ministry automatically?

Credentials that you upload to EPIC are not automatically sent to the Ministry. For the Ministry to receive a copy of a credential when it is sent for verification, you will need to select the Ministry to receive an EPIC Notification, which includes a copy of the credential, at the time you upload the credential to EPIC. Following verification of the credential, for the Ministry to receive a copy of the credential and a report verifying its authenticity, you will need to log in to your EPIC Account and request that an EPIC Report be provided to the Ministry.

Will the Ministry have access to my EPIC Portfolio?

No. The Ministry will not have direct access to your EPIC Portfolio. The Ministry will have access only to the credentials, notifications, and verification reports that you make available to them through EPIC.

I uploaded a credential to EPIC and requested that the Ministry be notified when it is sent for verification. How do I know that the Ministry received the notification?

You will be informed that your credential has been sent for verification by e-mail. You also can monitor the status of your credential in your EPIC Account. When your credential is sent for verification, notification will be sent to the Ministry automatically, if you requested such notification at the time you uploaded your credential. To confirm that the Ministry has received this notification, you must e-mail Monique.Rollings@sintmaartengov.org at the Ministry of Education, Culture, Youth and Sports.

I requested that EPIC Reports on my verified credentials be provided to the Ministry. How do I know if the Ministry received the verification reports and copies of my credentials?

After you request EPIC Reports for the Ministry, the Ministry will have access to the reports and copies of your credentials through the EPIC Report Portal. If you need to confirm whether the Ministry has accessed your reports through the EPIC Report Portal, e-mail Monique.Rollings@sintmaartengov.org at the Ministry of Education, Culture, Youth and Sports.

Can I select the Ministry to receive notification that my credentials have been sent for verification only once, or should I do it for every credential individually?

You should select the Ministry to be notified each time that you upload an individual credential to EPIC for the purpose of applying to the Ministry.

Do I need to use EPIC when applying to the Ministry if my credentials have already been verified by ECFMG for a purpose other than applying to the Ministry?

If you are applying to the Ministry on or after March 1, 2017, and your credentials have already been primary-source verified by ECFMG for ECFMG Certification or through ECFMG’s International Credentials Services (EICS), you will need to create an EPIC Account and use EPIC to provide your credentials and verification reports to the Ministry. However, you will not need to upload the credentials that were previously verified by ECFMG; they will be added to your EPIC Account at no cost. Simply provide your ECFMG/USMLE ID and/or EICS ID when you establish your EPIC Account. ECFMG will review your file typically within 10 business days; if your file is acceptable, ECFMG will add your previously verified credentials to your EPIC Portfolio.

How much does it cost to use EPIC?

EPIC is an affordable tool that you can use throughout your career. Please visit the EPIC Fees page to see current pricing for EPIC’s services.

If I have questions or problems regarding EPIC, should I contact EPIC or the Ministry?

If you have questions regarding EPIC’s services—such as creating an EPIC Account, uploading your credentials, managing your portfolio, the verification process, sending verification reports, or fees—please contact EPIC at info@ecfmgepic.org or 001 (215) 966-3900. Telephone assistance is available Monday through Friday, 9:00 a.m. - 5:00 p.m., Eastern Time in the United States.

If you have questions regarding applying to the Ministry—such as necessary documentation, required credentials, or registration categories—please e-mail Monique.Rollings@sintmaartengov.org at the Ministry of Education, Culture, Youth and Sports.

Last updated July 13, 2017