Fees

EPIC is a service for physicians that enables them to build an electronic portfolio of their credentials and to demonstrate the authenticity of their credentials by requesting verification reports for medical regulatory authorities (MRAs), medical education and training programs, hospitals, and other entities. Physicians initiate EPIC transactions and pay for those transactions as they make them.

MRAs and other organizations are recipients of the credentials and verification reports that physicians have requested. These organizations use EPIC at no cost to access the physician-requested credentials and reports.

Physicians

Service Fee Important Information
Establish an EPIC Account US$75  
Upload/Add a Credential to Portfolio US$75 per credential
  • Primary-source verification of credential by ECFMG with the issuing institution (up to four verification requests by ECFMG)
  • Electronic storage of:
    • credential
    • English translation of credential provided by physician (if credential is not in English)
    • verification form from issuing institution

When you add a credential to your EPIC Portfolio, ECFMG will request verification of its authenticity directly from the institution that issued it. Some institutions charge a fee to verify credentials. You are responsible for paying these fees directly to the institution. If ECFMG is aware that an institution charges such a fee, ECFMG will indicate this in the details for that credential within your EPIC Account; however, ECFMG may not be aware of all fees charged by institutions. Therefore, it is recommended that you check with the institution in advance regarding fees for verifying your credentials.

If your credentials have been primary-source verified by ECFMG in conjunction with an application for the United States Medical Licensing Examination® (USMLE®) or through ECFMG’s International Credentials Services (EICS), you may not need to upload these credentials through EPIC and pay the US$75 fee. Within 10 business days of establishing your EPIC Account, ECFMG will review your file, and if these verifications are acceptable, we will add the verified credentials to your EPIC Portfolio at no cost.

Fees associated with rejected requests are credited to your EPIC Financial Account. Credit may be applied to a new service request after selecting “Proceed to Checkout.”

Optional Courier Fee US$15 to institutions in the United States

US$30 to institutions outside the United States

When you upload a credential to EPIC, you may be offered the option to have your credential sent to the issuing institution via courier. You are not required to select this service and pay this fee; however, ECFMG recommends that you select this option if it is offered to you. If you choose not to have your credential sent via courier, it will be sent via regular mail. Sending your credential via courier will expedite its delivery to the issuing institution and help avoid potential postal delays. Once your credential has been sent for verification, tracking information for the shipment can be found in the “My Credentials” tab of your EPIC Account by clicking the plus sign (+) to the left of your credential.

Note that if you would like your credential returned to ECFMG via courier, you will need to make arrangements directly with the issuing institution. ECFMG does not arrange for return courier service from the issuing institution.

Note also that if courier service is not offered to you when you upload a credential, the verifying institution participates in ECFMG’s electronic Credentials Verification program, and the credential will be sent to the issuing institution electronically.

Request to Send a Report Verifying the Authenticity of a Credential US$15 per credential
  • Electronic transmission of:
    • ECFMG EPIC verification report
    • copy of the credential
    • English translation of credential provided by physician (if credential is not in English)
    • verification form from issuing institution (viewable only by organizations that establish an EPIC Report Portal account)
  • Secure, web-based access for the recipient to retrieve these documents

Service:

Establish an EPIC Account

Fee:

US$75

Service:

Upload/Add a Credential to Portfolio

Fee:

US$75 per credential

Important Information:

  • Primary-source verification of credential by ECFMG with the issuing institution (up to four verification requests by ECFMG)
  • Electronic storage of:
    • credential
    • English translation of credential provided by physician (if credential is not in English)
    • verification form from issuing institution
When you add a credential to your EPIC Portfolio, ECFMG will request verification of its authenticity directly from the institution that issued it. Some institutions charge a fee to verify credentials. You are responsible for paying these fees directly to the institution. If ECFMG is aware that an institution charges such a fee, ECFMG will indicate this in the details for that credential within your EPIC Account; however, ECFMG may not be aware of all fees charged by institutions. Therefore, it is recommended that you check with the institution in advance regarding fees for verifying your credentials.

If your credentials have been primary-source verified by ECFMG in conjunction with an application for the United States Medical Licensing Examination® (USMLE®) or through ECFMG’s International Credentials Services (EICS), you may not need to upload these credentials through EPIC and pay the US$75 fee. Within 10 business days of establishing your EPIC Account, ECFMG will review your file, and if these verifications are acceptable, we will add the verified credentials to your EPIC Portfolio at no cost.

Fees associated with rejected requests are credited to your EPIC Financial Account. Credit may be applied to a new service request after selecting “Proceed to Checkout.”

Service

Optional Courier Fee

Fee

US$15 to institutions in the United States

US$30 to institutions outside the United States

Important Information

When you upload a credential to EPIC, you may be offered the option to have your credential sent to the issuing institution via courier. You are not required to select this service and pay this fee; however, ECFMG recommends that you select this option if it is offered to you. If you choose not to have your credential sent via courier, it will be sent via regular mail. Sending your credential via courier will expedite its delivery to the issuing institution and help avoid potential postal delays. Once your credential has been sent for verification, tracking information for the shipment can be found in the “My Credentials” tab of your EPIC Account by clicking the plus sign (+) to the left of your credential.

Note that if you would like your credential returned to ECFMG via courier, you will need to make arrangements directly with the issuing institution. ECFMG does not arrange for return courier service from the issuing institution.

Note also that if courier service is not offered to you when you upload a credential, the verifying institution participates in ECFMG’s electronic Credentials Verification program, and the credential will be sent to the issuing institution electronically.

Service

Request to Send a Report Verifying the Authenticity of a Credential

Fee

US$15 per credential

Important Information

  • Electronic transmission of:
    • ECFMG EPIC verification report
    • copy of the credential
    • English translation of credential provided by physician (if credential is not in English)
    • verification form from issuing institution (viewable only by organizations that establish an EPIC Report Portal account)
  • Secure, web-based access for the recipient to retrieve these documents

MRAs and Other Organizations

There are two options for accessing credentials and verification reports:

Service Fee Important Information
Establish an EPIC Report Portal Account FREE

When a physician requests an EPIC Report for your organization, you will get secure, web-based access to:

  • ECFMG EPIC verification report
  • copy of the credential
  • English translation of credential provided by physician (if credential is not in English)
  • verification form from issuing institution

The EPIC Report Portal Account also includes:

  • the ability to search, sort, and archive reports
  • access to reports for one year
Receive an EPIC One-time Use Report FREE

When a physician requests an EPIC Report for your organization, you will get secure, web-based access to:

  • ECFMG EPIC verification report
  • copy of the credential
  • English translation of credential provided by physician (if credential is not in English)

The one-time use report provides you with access to the report for 60 days.

Service:

Establish an EPIC Report Portal Account

Fee:

FREE

Important Information:

When a physician requests an EPIC Report for your organization, you will get secure, web-based access to:

  • ECFMG EPIC verification report
  • copy of the credential
  • English translation of credential provided by physician (if credential is not in English)
  • verification form from issuing institution

The EPIC Report Portal Account also includes:

  • the ability to search, sort, and archive reports
  • access to reports for one year

Service:

Receive an EPIC One-time Use Report

Fee:

FREE

Important Information:

When a physician requests an EPIC Report for your organization, you will get secure, web-based access to:

  • ECFMG EPIC verification report
  • copy of the credential
  • English translation of credential provided by physician (if credential is not in English)

The one-time use report provides you with access to the report for 60 days.

Payment

Full payment is due at the time you submit your request for service. You can pay on-line through EPIC by:

  • Credit card – Visa, MasterCard, Discover, or American Express.
  • Electronic check (cheque) – To use this option, you must have a checking (chequing) account at a U.S. bank and either a U.S. Social Security Number or U.S. driver’s license.

Once you have requested and paid for a service through EPIC, you cannot cancel that service and obtain a refund. If EPIC staff determine that your request for service cannot be processed, you will be notified that your request cannot be processed, and any payment received with that request will be credited to your EPIC financial account. If applicable, you can resubmit your request for service.

Funds credited to your EPIC Account will be available for a period of two years to pay for service requests. The two-year period is calculated from the date that the original service request was made and payment received. Any funds not used during a two-year period will be forfeited to ECFMG; this means that you will lose those funds. A refund request should be made to claim any funds that will not be used prior to the expiration of the two-year period. Contact us for more information.

You can monitor the status of your account, including dates on which payments were made to your account, using EPIC.

Important Note

If you have a USMLE/ECFMG identification number and a previous service history with ECFMG (for example, if you applied to ECFMG for Certification or USMLE examination), your ECFMG Financial Account will be linked to your EPIC Account at the time it is established. If you owe money to ECFMG at the time that you submit a request for an EPIC Account, your request will be processed and your EPIC Account will be established. However, if you submit a request for any other EPIC service, you will be required to pay the balance owed to ECFMG in addition to the appropriate EPIC fee.

Last updated July 22, 2016