Special Instructions for Physicians Applying to Practice in Australia

Special Instructions

ECFMG partners with the Australian Medical Council (AMC) to primary-source verify the medical credentials of internationally educated physicians applying for registration to practice medicine in Australia. Beginning October 1, 2015, if you are a graduate of a medical institution located outside of Australia, and you wish to apply for registration with the Medical Board of Australia or for specialist assessment by an Australian specialist medical college, you will need to have all required medical credentials verified through EPIC as part of your application.

If you submitted an application to the AMC prior to October 1, 2015, and your medical credentials were submitted for verification through ECFMG’s International Credentials Services (EICS), your credentials will continue through the EICS process until either they are verified or attempts to have them verified have been exhausted. Contact the AMC with your EICS verification enquiries.

To have your credentials verified through EPIC in support of an application for registration or for specialist assessment by an Australian specialist medical college, you must complete the following steps:

  • Step 1 – Establish an EPIC Account.

    Your EPIC Account login will be provided by email.
  • Step 2 – Confirm your identity with EPIC.

    You are required to submit an EPIC Identification Form (EIF). Once accepted by ECFMG, you can upload credentials (qualifications) required by the AMC for verification.
  • Step 3 – Upload the required credentials (qualifications) and nominate the AMC to receive verification status notifications.

    If you are applying for the Standard Pathway (AMC examinations) or Competent Authority Pathway the credential to submit for verification is:
    • Final medical diploma

    If you are applying for specialist assessment purposes, the credentials to submit for verification are:
    • Final medical diploma
    • Postgraduate qualification(s). Please enquire with the respective Australian specialist medical college to find out which postgraduate qualification(s) require verification.
  • Step 4 – Make note of your EPIC ID (or EPIC number).

    Located on the right-hand side in your EPIC Account just underneath the main menu bar, or in the “Biographics” sub-tab under the “My Profile” tab of your EPIC Account.

    Note: By providing your EPIC ID to AMC, you authorize AMC and ECFMG to exchange your personal information in order to confirm your identity and verify the authenticity of your submitted qualifications. Please see the ECFMG Privacy Policy at http://www.ecfmg.org/annc/privacy.html for additional information.
  • Step 5 – Establish your AMC portfolio.

    Once AMC receives notification that your credentials have been sent for verification through EPIC, the AMC qualifications portal will be updated to be accessed by AHPRA for registration purposes and the respective Australian specialist medical college(s) for assessment purposes.
  • Step 6 – Send Reports on your verified credentials (qualifications) to the AMC.

    For each credential (qualification) that is verified, go to the “My Reports” tab in your EPIC Account and request an EPIC Report for the AMC. Be sure to select Australian Medical Council from the drop-down list when sending your report or your request will be rejected.

Questions? Don’t Hesitate to Contact Us!

If you have any questions regarding EPIC and the EPIC verification process, please contact EPIC at info@ecfmgepic.org or 001 (215) 966-3900. Telephone assistance is available Monday through Friday, 9:00 a.m. - 5:00 p.m. (Eastern Time in the United States).

If you have questions regarding the AMC’s application process, please contact the AMC.

Frequently Asked Questions

About Applying to the Australian Medical Council (AMC)

I am applying to the Medical Board of Australia for registration; do I need to use EPIC?

Beginning October 1, 2015, international medical graduates applying for registration to the Medical Board of Australia will need to create an EPIC Account and have their credentials (qualifications) primary-source verified through EPIC.

I am applying to an Australian specialist college for assessment; do I need to use EPIC?

Beginning October 1, 2015, international medical graduates applying to an Australian specialist medical college for assessment will need to create an EPIC Account and have their credentials (qualifications) primary-source verified through EPIC.

I’ve already submitted an application to the AMC; do I need to have my credentials (qualifications) primary-source verified through EPIC?

If you submitted your application to the AMC prior to October 1, 2015, and have submitted your credentials for verification through EICS, you do not need to create an EPIC Account and have your credentials primary-source verified through EPIC. Your credentials will continue through the EICS process until either they are verified or attempts to have them verified have been exhausted. Verification through EICS includes the initial request for verification and up to four reminders, as needed, on a 30-day cycle. If attempts to have your credentials verified through EICS are unsuccessful after all attempts have been exhausted, you will need to create an EPIC Account and upload the unverified credentials to EPIC if you wish to have them verified.

Which credentials (qualifications) do I need to submit to the AMC through EPIC?

For the Standard Pathway (AMC examinations) and Competent Authority Pathway, submit your final medical diploma for verification.

For specialist assessment purposes, your final medical diploma and postgraduate qualification(s) must be submitted. Enquire with the respective Australian specialist medical college to find out which postgraduate qualification(s) require verification.

How far in advance of applying for registration to the AMC do I need to upload my credentials (qualifications) to EPIC?

We recommend that you create an EPIC Account and upload your credentials to EPIC as soon as possible after you have decided to apply to the AMC. Through EPIC, your credentials are verified directly with the issuing institution. The time required to complete the verification of credentials varies and depends on a number of factors, including the time it takes for the issuing institution to respond to our verification requests.

About the Verification Process

How long does it take to have my credentials (qualifications) verified through EPIC?

The time it takes to complete the verification of credentials through EPIC varies and depends on a number of factors, including the time it takes for the issuing institution to respond to verification requests.

When you upload a credential to EPIC, it will be processed within 10 business days. If the credential is not acceptable, this will be reported to you through your EPIC Account, along with the reason why the credential was not acceptable. If the credential is acceptable, ECFMG will send a verification request to the issuing institution. If the issuing institution participates in ECFMG’s electronic Credentials Verification program, the request will be sent electronically. If the request cannot be sent electronically, it will be sent as a paper request either by mail or by courier, depending on which option you chose when you uploaded the credential. For paper verification requests, if ECFMG does not receive a response from the institution within 60 days, ECFMG will send up to three reminders on a 60-day cycle as needed to obtain verification. Once ECFMG receives the verification from the issuing institution, ECFMG will review that verification typically within 10 business days. If the verification is acceptable, the credential will be added to your EPIC Portfolio and you will be able to request that a verification report and a copy of the credential be provided to the AMC. If the verification is not acceptable, we will resend the verification request to the issuing institution.

You can monitor the status of the verification process for your credentials through your EPIC Account.

Are all credentials (qualifications) verified electronically?

No. Only qualifications from medical schools that participate in ECFMG’s program for electronic Credentials Verification will be sent for verification electronically.

How will I know when my credentials (qualifications) have been verified through EPIC and can be submitted to the AMC?

EPIC will notify you by e-mail when a credential has been verified. You can also monitor the status of the verification process through your EPIC Account. Once your EPIC Account indicates that verification of the credential has been accepted, you can request that a verification report for that credential be provided to the AMC.

About Using EPIC

Will I have access to my medical credentials (qualifications) after I apply to the AMC?

Yes. The credentials that you upload to EPIC remain available to you as part of your EPIC Portfolio. You can use EPIC to send copies of these credentials along with reports verifying their authenticity to organizations worldwide at any time throughout your career.

Will credentials (qualifications) that I upload to EPIC after I complete my application to the AMC be sent to the AMC?

Credentials that you upload to EPIC are not automatically sent to the AMC, whether you upload them before completing your application to the AMC or after. For the AMC to receive a copy of a credential when it is sent for verification, you would need to select (nominate) the AMC to receive an EPIC Notification, which includes a copy of the credential, at the time you upload the credential to EPIC. Following verification of the credential, for the AMC to receive a copy of the credential and a report verifying its authenticity, you would need to log in to your EPIC Account and request that an EPIC Report be provided to the AMC.

Will the AMC have access to my EPIC Portfolio?

No. The AMC will not have direct access to your EPIC Portfolio. The AMC will have access only to the credentials (qualifications), notifications, and verification reports that you make available to them through EPIC.

How does ECFMG provide my EPIC ID (EPIC number)?

ECFMG does not send your EPIC ID to you. Your EPIC ID will be available in your EPIC Account once your account has been established. For information on establishing an EPIC Account, please see Getting Started.

To obtain your EPIC ID, log in to your EPIC Account. Your EPIC ID can be found on the right-hand side of any page in your account, just underneath the main menu bar. It can also be located in the “Biographics” sub-tab under the “My Profile” tab of your account.

I uploaded a credential (qualification) to EPIC and requested that the AMC be notified when it is sent for verification. How do I know that the AMC received the notification?

To confirm whether the AMC has received notification that your credential has been sent for verification, you will need to contact the AMC. Please note that it can take ECFMG up to 10 days to evaluate your credential and send it for verification, and an additional 3 to 5 days for the AMC to update its qualifications portal. If, after 15 days, you need to confirm that the AMC has received the notification, you can contact the AMC.

I requested that EPIC Reports on my verified credentials (qualifications) be provided to the AMC. How do I know if the AMC received the verification reports and copies of my credentials?

After you request EPIC Reports for the AMC, the AMC will have access to the reports and copies of your credentials through the EPIC Report Portal. If you need to confirm whether the AMC has accessed your reports through the Report Portal, please contact the AMC. Allow 3-5 business days for the AMC to update its qualifications portal.

Can I select (nominate) the AMC to receive notification that my credentials (qualifications) have been sent for verification only once, or should I do it for every credential individually?

You should select the AMC to be notified each time that you upload an individual credential to EPIC for the purpose of applying to the AMC.

Can verification of my credentials (qualifications) already submitted through EICS be completed using EPIC?

If you submitted your application to the AMC prior to October 1, 2015, and have submitted your credentials for verification through EICS, you do not need to have your credentials verified through EPIC. Your credentials will continue through the EICS process until either they are verified or attempts to have them verified have been exhausted. Verification through EICS includes the initial request for verification and up to four reminders, as needed, on a 30-day cycle. If attempts to have your credentials verified through EICS are unsuccessful after all attempts have been exhausted, you will need to create an EPIC Account and upload the unverified credentials to EPIC if you wish to have them verified.

Do I need to use EPIC when applying to the AMC if my credentials (qualifications) have already been verified by ECFMG for a purpose other than applying to the AMC?

If you are applying to the AMC after October 1, 2015, and your credentials have already been primary-source verified by ECFMG for ECFMG Certification or through ECFMG’s International Credentials Services (EICS) for a medical regulatory authority other than the AMC, you will need to create an EPIC Account and use EPIC to provide your credentials and verification reports to the AMC. However, you will not need to upload the credentials that were previously verified by ECFMG; they will be added to your EPIC Account at no cost. Simply provide your ECFMG/USMLE ID and/or EICS ID when you establish your EPIC Account. ECFMG will review your file typically within 10 business days; if your file is acceptable, ECFMG will add your previously verified credentials to your EPIC Portfolio. You can then log into EPIC and request that EPIC Reports for those credentials be provided to the AMC.

How much does it cost to use EPIC?

EPIC is an affordable tool that you can use throughout your career. Please visit the EPIC Fees page to see current pricing for EPIC’s services.

If I have questions or problems regarding EPIC, should I contact EPIC or the AMC?

If you have questions regarding EPIC’s services—such as creating an EPIC Account, uploading your credentials (qualifications), managing your portfolio, the verification process, sending verification reports, or fees—please contact EPIC at info@ecfmgepic.org or 001 (215) 966-3900. Telephone assistance is available Monday through Friday, 9:00 a.m. - 5:00 p.m., Eastern Time in the United States.

If you have questions regarding applying to the AMC—such as necessary documentation, required qualifications, or assessment pathways—please contact the AMC.

Last updated January 17, 2017