Once you have established your EPIC Account and you have a valid EPIC Identification Form (EIF) on file, you can start building your portfolio of credentials.
You can add medical credentials to EPIC by uploading them through the “My Credentials” tab of your EPIC Account. For more information on the credentials you can add to your EPIC Portfolio, including definitions and document specifications, see Medical Credentials below.
As we receive your credentials, they will be primary-source verified using ECFMG’s rigorous, multi-step process—a process that has been used to verify more than 800,000 medical credentials over the last three decades. You will be able to monitor the status of your credentials verification through the “My Credentials” tab.
Once we have received verification of a credential, you will be able to send EPIC Reports demonstrating the authenticity of that credential to organizations around the world. These reports will be delivered electronically using our secure EPIC Report Portal, so the organizations receiving the reports will have the confidence of knowing they are coming directly from ECFMG. For more information, see EPIC Reports below.
There are fees associated with the services you request through EPIC. For more information on fees and payment, see Fees.
As an EPIC Account holder, you are also responsible for reading and becoming familiar with the ECFMG Policies and Procedures Regarding Irregular Behavior.
Currently, you can add the following types of credentials to your EPIC Portfolio. Unless otherwise indicated, you can add multiple documents for each type of credential.
EPIC can accept credentials in PDF, JPG, and TIF formats, with a maximum file size of 10MB. All pages of the credential must be combined into one file for upload.
When you upload the credential, you will be required to indicate the type of credential, as listed above. Please note that if the credential type you select is incorrect, ECFMG may correct this. If ECFMG changes the document type, this will be reflected in your EPIC Account and in the e-mail advising you that the credential has been sent for verification.
When you upload the credential, you will also be asked to indicate whether the credential is in English. If the credential is not in English, you must also upload an English translation that meets ECFMG’s translation requirements.
Any document you upload to EPIC that is not in English must be accompanied by an English translation that meets ECFMG’s translation standards. ECFMG recommends that you use Straker Translations. Translations from this service meet ECFMG’s translation requirements and therefore will not be rejected for not meeting these requirements.
Please note that you are not required to use Straker Translations, but translations from other services may not meet ECFMG’s translation requirements.
Straker Translations provides convenient, efficient on-line translation service for any document, including medical credentials and other documents that you upload to EPIC.
Fees charged by Straker Translations vary depending on the number of pages in the document that you wish to have translated, and the source language.
To use Straker Translations to translate your document(s), you must go through the ECFMG landing page of the Straker Translations website at http://www.strakertranslations.com/ecfmg. You will need a PDF file of the document you would like to have translated. Please visit http://www.strakertranslations.com/ecfmg and complete the following steps:
Step 1 – Choose the source language of your document, and upload the PDF file.
Step 2 – Provide the required information.
Step 3 – You will receive an immediate on-screen price quote from Straker Translations followed by an e-mailed quote. Review the price quote. If you would like to proceed with the translation, continue to step 4.
Step 4 – Follow the instructions in the price quote e-mail and make your on-line payment to Straker Translations.
Step 5 – Review and confirm the translated document returned to you via e-mail from Straker Translations. Please note: this is a review copy only and should not be submitted to ECFMG as the final certified translation.
Step 6 – Upload the final PDF of your certified English translation document (certified translation includes the translator’s signature and seal) and the PDF of your original language document to EPIC.
English translations that you upload to EPIC must:
An English language certificate issued by the medical school or institution that is not a word-for-word English language version of the credential in the original language is not acceptable as a translation.
Translations can be uploaded to EPIC in PDF, JPG, and TIF formats, with a maximum file size of 10MB. All pages of the translation must be combined into one file for upload.
English translations that do not meet the requirements above will not be accepted. Examples of unacceptable translations include, but are not limited to:
Additionally, you are not permitted to translate your own documents.
Important Note Regarding Credentials Previously Verified by ECFMG
If your credentials have been primary-source verified by ECFMG for ECFMG Certification or through ECFMG’s International Credentials Services (EICS), you may not need to upload these credentials through EPIC and pay the associated fee. Within 10 business days of establishing your EPIC Account, ECFMG will review your file, and if these verifications are acceptable, we will add the verified credentials to your EPIC Portfolio at no cost.
EPIC Reports are an innovative way to demonstrate the authenticity of your credentials—with just a few clicks you will be able to request verification reports for any organization involved in evaluating your qualifications.
Physicians can use EPIC to request that their credentials, and reports verifying the authenticity of those credentials, be sent to any organization anywhere in the world. ECFMG works with medical regulatory authorities around the world in the verification of credentials for their applicants; see EPIC Partner Organizations for more information. In the United States, where medical licensure is granted by authorities (“state medical boards”) of the individual states and territories, ECFMG works closely with the Federation of State Medical Boards (FSMB) and its Federation Credentials Verification Service (FCVS). Nearly all U.S. state medical boards accept FCVS for licensure and some require that applicants for licensure use FCVS. If you are considering licensure in a U.S. jurisdiction, you should verify licensure application requirements directly with the jurisdiction.
There are two ways to request an EPIC Report.
Included on each EPIC Report are:
Each EPIC Report is also accompanied by:
These reports will be delivered electronically using our secure EPIC Report Portal, so the organizations receiving them will have the confidence of knowing they are coming directly from ECFMG.
EPIC Reports are intended only for the report recipient (the entity you enter when you request a report) and are valid only if the report recipient obtains the report through the EPIC Report Portal. You can request an EPIC Report for yourself, but you cannot send that report to or share it with other individuals or organizations. If you name another entity as a report recipient, neither you nor the report recipient can send that report to or share it with third parties. ECFMG makes no claims about the authenticity of any verification report not obtained by the report recipient through the EPIC Report Portal. Any reproduction, transfer, distribution, or other dissemination for use other than by the report recipient is strictly prohibited and could result in legal action.