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Special Instructions and FAQs for Applicants to The University of Tennessee, Knoxville—Haslam College of Business: Physician Executive MBA Program

Special Instructions

ECFMG partners with The University of Tennessee, Knoxville—Haslam College of Business to primary-source verify medical credentials of internationally educated physicians who are applying for enrollment in the Physician Executive MBA Program. Beginning 1 March 2020, if you are applying for admission to the Physician Executive MBA Program and you obtained your basic medical qualification in a country other than United States, you must have certain required medical credentials verified through EPIC.

To have your credentials verified through EPIC in support of an application to the University, complete the following steps:

  • Step 1 – Submit your application to the University’s Physician Executive MBA Program.

    If you have questions regarding the application process, please contact the program by sending an e-mail to tjbrown@utk.edu, calling +1 865-974-1772, or visiting haslam.utk.edu/pemba.
  • Step 2 – Establish an EPIC Account.

    See Getting Started for complete instructions. Once ECFMG has processed your request and established your EPIC Account, ECFMG will e-mail you login information so you can access your EPIC Account.
  • Step 3 – Confirm your identity with EPIC.

    See Confirming Your Identity with EPIC for detailed information. Confirming your identity with EPIC requires you to submit an EPIC Identification Form (EIF). Once this form has been accepted by ECFMG, you will be able to upload credentials required by the University to EPIC for primary-source verification.
  • Step 4 – Upload the required credentials to EPIC for verification as needed and request an EPIC Report for each required credential.

    The credentials required by the University are:
    • Final Medical Diploma
    • Final Medical School Transcript

    Please note that the instructions that you need to follow are different depending upon whether or not the credential has been previously verified by ECFMG.

    Credentials Previously Verified by ECFMG

    If a credential has already been primary-source verified by ECFMG for ECFMG Certification or through ECFMG’s International Credentials Services (EICS), you do not need to upload that credential to EPIC. The credential will be added to your EPIC Portfolio at no cost, so long as the verification meets current standards. Simply provide your ECFMG/USMLE ID and/or EICS ID when you establish your EPIC Account. ECFMG will review your file typically within 10 business days; if your file is acceptable, ECFMG will add the previously verified credential to your EPIC Portfolio. Please monitor your EPIC Account for updates.

    Note: If you applied for ECFMG Certification prior to 2004, ECFMG will not have access to your Final Medical School Transcript. Please upload a copy of your Final Medical School Transcript using the instructions below for Credentials Not Previously Verified by ECFMG.

    Once any previously verified credentials are available in your EPIC Portfolio, log in to your EPIC Account, go to the “My Reports” tab, and request an EPIC Report for The University of Tennessee, Knoxville for each credential required by the University.

    Credentials Not Previously Verified by ECFMG

    For any credential required by the program that has not been previously verified by ECFMG, log in to your EPIC Account and upload the credential to EPIC for primary-source verification. As you upload the credential, be sure to select The University of Tennessee, Knoxville to receive an EPIC Report once the credential is verified.

    Note: It is very important that you select The University of Tennessee, Knoxville to receive an EPIC Report for each required credential, as you upload it. When you do, an EPIC Report on that credential will be automatically sent to The University of Tennessee, Knoxville when the credential is verified. If you do not select The University of Tennessee, Knoxville to receive an EPIC Report on a credential at the time you upload it, you will be required to send an EPIC Report to the University after your credential has been verified.

    Please also note that because the University has requested to be notified when their applicants' credentials have been sent for verification through EPIC, a notification will be provided to the University when your credential is sent for verification. This notification will include a copy of the credential that you have submitted for verification. For more information on notifications, see the About EPIC Notifications section of the FAQs for Physicians page.

  • Step 5 – Ensure reports on all required, verified credentials have been sent to the University.

    If your credential was previously verified by ECFMG, and you have not already done so, go to the “My Reports” tab in your EPIC Account and request an EPIC Report for University. Be sure to select The University of Tennessee, Knoxville from the drop-down list when sending your report.

    If your credential was not previously verified by ECFMG and you uploaded it to EPIC, but did not select The University of Tennessee, Knoxville to receive an EPIC Report at the time you uploaded the credential, go to the “My Reports” tab in your EPIC Account and request an EPIC Report for the University. Be sure to select The University of Tennessee, Knoxville from the drop-down list when sending your report.

    If you uploaded your credential and selected The University of Tennessee, Knoxville to receive an EPIC Report when the credential was uploaded, that report will be sent to the University automatically when the credential is verified.

If you have any questions regarding EPIC and the EPIC verification process, please contact EPIC at info@ecfmgepic.org or +1 (215) 966-3900. Telephone assistance is available Monday through Friday, 9:00 a.m. - 5:00 p.m., Eastern Time in the United States.

For more information on applying to the University of Tennessee, Knoxville—Haslam College of Business for the Physician Executive MBA Program, please visit the program website at haslam.utk.edu/pemba or contact the program at tjbrown@utk.edu or +1 865-974-1772.

Frequently Asked Questions

Please also read the general Frequently Asked Questions in the For Physicians section of the website.

About Applying to the University

I am applying to the Physician Executive MBA Program at the University of Tennessee, Knoxville—Haslam College of Business; do I need to use EPIC?

Beginning March 1, 2020, applicants to The University of Tennessee, Knoxville—Haslam College of Business: Physician Executive MBA Program will need to create an EPIC Account and have their credentials primary-source verified through EPIC.

Which credentials do I need to submit to the University through EPIC?

The following credentials are required by the University in support of your application:

  • Final Medical Diploma
  • Final Medical Transcript

If you have questions regarding the credentials you are required to submit, please contact the program at tjbrown@utk.edu or +1 865-974-1772.

How far in advance of applying for registration to the Physician Executive MBA Program do I need to upload my credentials to EPIC?

We recommend that you create an EPIC Account and upload your credentials to EPIC as soon as possible after you have decided to apply to the University. Through EPIC, your credentials are verified directly with the issuing institution. The time required to complete the verification of credentials varies and depends on a number of factors, including the time it takes for the issuing institution to respond to our verification requests.

Note that credentials previously verified by ECFMG for ECFMG Certification or through ECFMG’s International Credentials Services (EICS) will be uploaded to your EPIC Portfolio within 10 business days when you provide us with your ECFMG/USMLE ID and/or EICS ID, so long as the verifications meet current requirements.

About Using EPIC

Will I have access to my medical credentials after I apply to the Physician Executive MBA Program?

Yes. The credentials that you upload to EPIC remain available to you as part of your EPIC Portfolio. You can use EPIC to send copies of these credentials along with reports verifying their authenticity to organizations worldwide at any time throughout your career.

Will the University have access to my EPIC Portfolio?

No. The University of Tennessee, Knoxville will not have direct access to your EPIC Portfolio. The University will have access only to the credentials, notifications, and verification reports that you make available to them through EPIC.

I requested that EPIC Reports on my verified credentials be provided to the University. How do I know if the University received the verification reports and copies of my credentials?

Once your credentials have been verified and EPIC Reports have been sent to the University, the University will have access to the reports and copies of your credentials through the EPIC Report Portal. If you need to confirm whether the University has accessed your reports through the Report Portal, contact the program at tjbrown@utk.edu or +1 865-974-1772.

Can I select The University of Tennessee, Knoxville to receive EPIC Reports only once, or should I do it for every credential individually?

An EPIC Report will only be sent for a credential if you indicate a report should be sent to The University of Tennessee, Knoxville for that credential. You should request a report for the University for each credential required by the University.

Do I need to use EPIC when applying to the Physician Executive MBA Program if my credentials have already been verified by ECFMG for a purpose other than applying to University?

If your credentials have already been primary-source verified by ECFMG for ECFMG Certification or through ECFMG’s International Credentials Services (EICS), you will need to create an EPIC Account and use EPIC to provide your credentials and verification reports to the University. However, you will not need to upload the credentials that were previously verified by ECFMG; they will be added to your EPIC Portfolio at no cost. Simply provide your ECFMG/USMLE ID and/or EICS ID when you establish your EPIC Account. ECFMG will review your file typically within 10 business days; if your file is acceptable, ECFMG will add your previously verified credentials to your EPIC Portfolio.

Note: If you applied for ECFMG Certification prior to 2004, ECFMG will not have access to your Final Medical School Transcript. Please upload a copy of your Final Medical School Transcript using the instructions for Credentials Not Previously Verified by ECFMG in Step 4 of the Special Instructions.

If I have questions or problems regarding EPIC, should I contact EPIC or The University of Tennessee, Knoxville?

If you have questions regarding EPIC’s services—such as creating an EPIC Account, uploading your credentials, managing your portfolio, the verification process, sending verification reports, or fees—please contact EPIC at info@ecfmgepic.org or +1 (215) 966-3900. Telephone assistance is available Monday through Friday, 9:00 a.m. - 5:00 p.m., Eastern Time in the United States.

If you have questions regarding applying to University’s Physician Executive MBA Program—such as necessary documentation, required credentials, or registration categories—please contact the program at tjbrown@utk.edu or +1 865-974-1772.

Last updated February 28, 2020