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Special Instructions and FAQs for Applicants to the Medical Council of New Zealand

Special Instructions

ECFMG partners with the Medical Council of New Zealand (MCNZ) to primary-source verify documents required for registration for international medical graduates who are applying for registration to practise medicine in New Zealand. Beginning 1 November 2017, MCNZ will require certain international medical graduates applying for registration to have required documents primary-source verified through EPIC if the application for registration relies on either of the following:

  • A primary medical qualification from an institution outside of New Zealand.
  • A postgraduate qualification conferred by an institution other than an accredited New Zealand or Australasian training provider.

Doctors who hold such qualifications must have the required documents verified through EPIC in support of a registration application to the MCNZ if either of the following applies:

  • The doctor is a first-time applicant for registration, and is not already, or has not in the past, held any other form of registration.
  • The doctor is registered with the MCNZ but is applying for registration in a new scope of practice that relies on a qualification that has not been previously assessed by MCNZ.

Doctors who meet the above requirements must use EPIC if they are applying for provisional general, general, provisional vocational, vocational, and/or special purpose registration (i.e., applications for permanent and most temporary forms of registration). EPIC is not required for doctors applying for special purpose emergency or pandemic/disaster scopes of practice.

Important Note: If you are required to use EPIC in support of an application to the MCNZ, your documents must be primary-source verified through EPIC before you can attend a registration interview. Applications for registration will be considered incomplete until an EPIC verification report has been received for each required document. Therefore, it is important that you begin the EPIC process early enough to ensure that verification of your documents has been completed in time to support your application. The time required to complete the verification of documents varies and depends on a number of factors, including the time it takes for issuing institutions to respond to ECFMG’s verification requests.

To have your documents verified through EPIC, complete the following steps:

  • Step 1 - Use the MCNZ’s Registration Self-Assessment Tool to determine which pathway to registration you might be eligible for and refer to the relevant application checklist for information about the documents you will be required to have verified in support of your application.
  • Step 2 - Establish an EPIC Account.

    See Getting Started for complete instructions. Once ECFMG has processed your request and established your EPIC Account, ECFMG will e-mail you login information so you can access your EPIC Account.
  • Step 3 - Confirm your identity with EPIC.

    See Confirming Your Identity with EPIC for detailed information. Confirming your identity with EPIC requires you to submit an EPIC Identification Form (EIF). Once this form has been accepted by ECFMG, you will be able to upload documents required by the MCNZ to EPIC for primary-source verification.
  • Step 4 - Upload the documents required by the MCNZ and select the Medical Council of New Zealand to receive notification when your documents are sent for verification.

    Log in to your EPIC Account and upload the required documents for primary-source verification. See Documents Required by the MCNZ below to determine which documents you need to upload. As you upload each document, be sure to select the Medical Council of New Zealand to receive notification that the document has been sent for verification. This notification will include a copy of the document that you have submitted for verification. For more information on notifications, see the About EPIC Notifications section of the FAQs for Physicians page.

    Please note that if your documents have already been primary-source verified by ECFMG for ECFMG Certification or through ECFMG’s International Credentials Services (EICS), you do not need to upload the documents that were previously verified by ECFMG. These documents will be added to your EPIC Portfolio at no cost. Simply provide your ECFMG/USMLE ID and/or EICS ID when you establish your EPIC Account. ECFMG will review your file typically within 10 business days; if your file is acceptable, ECFMG will add your previously verified documents to your EPIC Portfolio.
  • Step 5 - Submit your application to the MCNZ and provide your EPIC ID to the MCNZ.

    After you receive notice from EPIC that your documents have been sent for verification, you may submit your application to the MCNZ. All required documents must be sent for verification in order for MCNZ to consider your application. However, you do not need to wait for your documents to be verified to submit your application.

    When you submit your application, be sure to provide your EPIC ID to the MCNZ for reference.

    For more information on applying to the MCNZ for registration to practise medicine in New Zealand, please visit the Get registered section of the MCNZ website or contact the MCNZ.
  • Step 6 - Send reports on your verified documents to the Medical Council of New Zealand.

    ECFMG will notify you by e-mail as each document is verified. You can also monitor your EPIC Account to check the status of your verification requests. For each document that is verified, go to the “My Reports” tab in your EPIC Account to request an EPIC Report for the Medical Council of New Zealand. Be sure to select Medical Council of New Zealand from the drop-down list when sending your report or your request will be rejected. For more information on EPIC Reports, see the EPIC Reports section of the Using EPIC page.

Documents Required by the MCNZ

The documents required by the MCNZ depend on the pathway through which you are applying for registration, as outlined below:

Provisional General (New Zealand / Australian Graduate Pathway)
Note: Use of EPIC applies only to applicants along this pathway to registration who are relying on a primary medical degree conferred by an Australian medical school.

  • Primary Medical Degree (Final Medical Diploma)
    • Alternate Graduation Document may be used as alternative evidence of the Primary Medical Degree.

Provisional General (Examinations Pathway)

  • Primary Medical Degree (Final Medical Diploma)
    • Alternate Graduation Document may be used as alternative evidence of the Primary Medical Degree.

Provisional General (Competent Authority Pathway)

  • Primary Medical Degree (Final Medical Diploma)
    • Alternate Graduation Document may be used as alternative evidence of the Primary Medical Degree.
  • Confirmation of completion of internship / one year of general medical experience
    • Certificate of Medical Registration with the General Medical Council of the United Kingdom or Medical Council of Ireland may be used as alternative evidence of the completion of internship in the UK/Ireland.

Provisional General (Comparable Health System Pathway)

  • Primary Medical Degree (Final Medical Diploma)
    • Alternate Graduation Document may be used as alternative evidence of the Primary Medical Degree.
  • Certificate(s) of Medical Registration
    • If you are (lawfully) not required to hold registration with a regulatory authority because you are participating in a recognized American or Canadian training program, a letter from the training institution confirming satisfactory participation in the training program should be EPIC verified.
  • Postgraduate Qualification (PGQ) if applicable
    • PGQs include evidence of Postgraduate Training and Specialist Qualifications. Upload the PGQ to EPIC if you are relying on it as an exception to complying with this pathway’s active clinical practice requirement (i.e., if you hold a PGQ in General Practice/Family Medicine but do not have 33/48 months of general practice experience completed immediately prior to your application for registration). Please contact the MCNZ if you are unsure if this applies to you.

General (New Zealand / Australian graduate pathway)
Note: Use of EPIC applies only to applicants along the New Zealand / Australian graduate pathway who are relying on a primary medical degree conferred by an Australian medical school or who hold a primary medical degree conferred by a MCNZ-accredited medical school in New Zealand, but completed their internship in Australia.

  • Primary Medical Degree (Final Medical Diploma)
    • Not required for applicants who hold a degree awarded by a MCNZ-accredited training provider.
    • Alternate Graduation Document may be used as alternative evidence of the Primary Medical Degree.
  • Certificate of Medical Registration with the Australian Health Practitioner Regulation Agency (AHPRA)

Provisional Vocational Pathway (international medical graduates)
Note: Use of EPIC applies to international medical graduates, including doctors who obtained their postgraduate qualification from an Australian (rather than a New Zealand or Australasian) training provider.

  • Primary Medical Degree (Final Medical Diploma)
    • Not required for applicants who hold a degree awarded by a MCNZ-accredited training provider.
    • Alternate Graduation Document may be used as alternative evidence of the Primary Medical Degree.
  • Postgraduate Qualification (PGQ)
    • PGQs include evidence of Postgraduate Training and Specialist Qualifications.

Vocational Pathway (Australasian graduates)
Note: Use of EPIC applies to doctors who undertook their postgraduate training with a MCNZ-approved training provider and who do not already have general registration in New Zealand.

  • Primary Medical Degree (Final Medical Diploma)
    • Not required for applicants who hold a degree awarded by a MCNZ-accredited training provider.
    • Alternate Graduation Document may be used as alternative evidence of the Primary Medical Degree.

Special Purpose (Locum Tenens)

  • Primary Medical Degree (Final Medical Diploma)
    • Not required for applicants who hold a degree awarded by a MCNZ-accredited training provider.
    • Alternate Graduation Document may be used as alternative evidence of the Primary Medical Degree.
  • Postgraduate Qualification (PGQ)
    • PGQs include evidence of Postgraduate Training and Specialist Qualifications.

Special Purpose (Teleradiology)

  • Primary Medical Degree (Final Medical Diploma)
    • Not required for applicants who hold a degree awarded by a MCNZ-accredited training provider.
    • Alternate Graduation Document may be used as alternative evidence of the Primary Medical Degree.
  • Postgraduate Qualification (PGQ)
    • PGQs include evidence of Postgraduate Training and Specialist Qualifications.

Special Purpose (Visiting Expert/Teaching)

  • Primary Medical Degree (Final Medical Diploma)
    • Not required for applicants who hold a degree awarded by a MCNZ-accredited training provider.
    • Alternate Graduation Document may be used as alternative evidence of the Primary Medical Degree.

Special Purpose (Postgraduate Training)

  • Primary Medical Degree (Final Medical Diploma)
    • Alternate Graduation Document may be used as alternative evidence of the Primary Medical Degree.
  • Certificate(s) of Medical Registration
  • Postgraduate Qualification (PGQ)
    • PGQs include evidence of Postgraduate Training and Specialist Qualifications.
    • Upload to EPIC only if you are relying upon a PGQ in support of your application for registration (option c).

Special Purpose (Research)

  • Primary Medical Degree (Final Medical Diploma)
    • Not required for applicants who hold a degree awarded by a MCNZ-accredited training provider.
    • Alternate Graduation Document may be used as alternative evidence of the Primary Medical Degree.

If you have any questions regarding the pathway through which you should apply for registration, or about the MCNZ’s application process, please contact the MCNZ.

If you have any questions regarding EPIC and the EPIC verification process, please contact EPIC at info@ecfmgepic.org or +1 (215) 966-3900. Telephone assistance is available Monday through Friday, 9:00 a.m. - 5:00 p.m., Eastern Time in the United States.

Frequently Asked Questions

About Applying to the Medical Council of New Zealand (MCNZ)

I am applying to the MCNZ for registration; do I need to use EPIC?

Beginning 1 November 2017, if you are an international medical graduate, you will need to have certain documents primary-source verified through ECFMG’s EPIC in support of an application for registration with the MCNZ if your application for registration relies on either of the following:

  • A primary medical qualification from an institution outside of New Zealand.
  • A postgraduate qualification conferred by an institution other than an accredited New Zealand or Australasian training provider.

If you hold such qualifications, you must have the required documents verified through EPIC in support of your application if either of the following applies:

  • You are a first-time applicant for registration, and you are not already or have not in the past held any other form of registration.
  • You are registered with the MCNZ but are applying for registration in a new scope of practice that relies on a qualification that has not been previously assessed by MCNZ.

If you meet the above requirements, you must use EPIC if you are applying for provisional general, general, provisional vocational, vocational and/or special purpose registration (i.e., applications for permanent and most temporary forms of registration). EPIC is not required if you are applying for special purpose emergency or pandemic/disaster scopes of practice.

When do I need to start using EPIC?

Doctors who are required to use EPIC in support of an application for registration with the MCNZ will need to create an EPIC Account and have the required medical documents primary-source verified through EPIC beginning 1 November, 2017.

How do I determine which registration pathway I am eligible for when applying to the MCNZ?

Use the MCNZ’s Registration Self-Assessment Tool to determine which pathway to registration you might be eligible for and refer to the relevant application checklist for information about the documents you will be required to have verified in support of your application.

Which qualifications do I need to submit to MCNZ through EPIC?

The documents required by the MCNZ depend on the pathway through which you are applying for registration, as outlined below:

Provisional General (New Zealand / Australian Graduate Pathway)
Note: Use of EPIC applies only to applicants along this pathway to registration who are relying on a primary medical degree conferred by an Australian medical school.

  • Primary Medical Degree (Final Medical Diploma)
    • Alternate Graduation Document may be used as alternative evidence of the Primary Medical Degree.

Provisional General (Examinations Pathway)

  • Primary Medical Degree (Final Medical Diploma)
    • Alternate Graduation Document may be used as alternative evidence of the Primary Medical Degree.

Provisional General (Competent Authority Pathway)

  • Primary Medical Degree (Final Medical Diploma)
    • Alternate Graduation Document may be used as alternative evidence of the Primary Medical Degree.
  • Confirmation of completion of internship / one year of general medical experience
    • Certificate of Medical Registration with the General Medical Council of the United Kingdom or Medical Council of Ireland may be used as alternative evidence of the completion of internship in the UK/Ireland.

Provisional General (Comparable Health System Pathway)

  • Primary Medical Degree (Final Medical Diploma)
    • Alternate Graduation Document may be used as alternative evidence of the Primary Medical Degree.
  • Certificate(s) of Medical Registration
    • If you are (lawfully) not required to hold registration with a regulatory authority because you are participating in a recognized American or Canadian training program, a letter from the training institution confirming satisfactory participation in the training program should be EPIC verified.
  • Postgraduate Qualification (PGQ) if applicable
    • PGQs include evidence of Postgraduate Training and Specialist Qualifications. Upload the PGQ to EPIC if you are relying on it as an exception to complying with this pathway’s active clinical practice requirement (i.e., if you hold a PGQ in General Practice/Family Medicine but do not have 33/48 months of general practice experience completed immediately prior to your application for registration). Please contact the MCNZ if you are unsure if this applies to you.

General (New Zealand / Australian graduate pathway)
Note: Use of EPIC applies only to applicants along the New Zealand / Australian graduate pathway who are relying on a primary medical degree conferred by an Australian medical school or who hold a primary medical degree conferred by a MCNZ-accredited medical school in New Zealand, but completed their internship in Australia.

  • Primary Medical Degree (Final Medical Diploma)
    • Not required for applicants who hold a degree awarded by a MCNZ-accredited training provider.
    • Alternate Graduation Document may be used as alternative evidence of the Primary Medical Degree.
  • Certificate of Medical Registration with the Australian Health Practitioner Regulation Agency (AHPRA)

Provisional Vocational Pathway (international medical graduates)
Note: Use of EPIC applies to international medical graduates, including doctors who obtained their postgraduate qualification from an Australian (rather than a New Zealand or Australasian) training provider.

  • Primary Medical Degree (Final Medical Diploma)
    • Not required for applicants who hold a degree awarded by a MCNZ-accredited training provider.
    • Alternate Graduation Document may be used as alternative evidence of the Primary Medical Degree.
  • Postgraduate Qualification (PGQ)
    • PGQs include evidence of Postgraduate Training and Specialist Qualifications.

Vocational Pathway (Australasian graduates)
Note: Use of EPIC applies to doctors who undertook their postgraduate training with a MCNZ-approved training provider and who do not already have general registration in New Zealand.

  • Primary Medical Degree (Final Medical Diploma)
    • Not required for applicants who hold a degree awarded by a MCNZ-accredited training provider.
    • Alternate Graduation Document may be used as alternative evidence of the Primary Medical Degree.

Special Purpose (Locum Tenens)

  • Primary Medical Degree (Final Medical Diploma)
    • Not required for applicants who hold a degree awarded by a MCNZ-accredited training provider.
    • Alternate Graduation Document may be used as alternative evidence of the Primary Medical Degree.
  • Postgraduate Qualification (PGQ)
    • PGQs include evidence of Postgraduate Training and Specialist Qualifications.

Special Purpose (Teleradiology)

  • Primary Medical Degree (Final Medical Diploma)
    • Not required for applicants who hold a degree awarded by a MCNZ-accredited training provider.
    • Alternate Graduation Document may be used as alternative evidence of the Primary Medical Degree.
  • Postgraduate Qualification (PGQ)
    • PGQs include evidence of Postgraduate Training and Specialist Qualifications.

Special Purpose (Visiting Expert/Teaching)

  • Primary Medical Degree (Final Medical Diploma)
    • Not required for applicants who hold a degree awarded by a MCNZ-accredited training provider.
    • Alternate Graduation Document may be used as alternative evidence of the Primary Medical Degree.

Special Purpose (Postgraduate Training)

  • Primary Medical Degree (Final Medical Diploma)
    • Alternate Graduation Document may be used as alternative evidence of the Primary Medical Degree.
  • Certificate(s) of Medical Registration
  • Postgraduate Qualification (PGQ)
    • PGQs include evidence of Postgraduate Training and Specialist Qualifications.
    • Upload to EPIC only if you are relying upon a PGQ in support of your application for registration (option c).

Special Purpose (Research)

  • Primary Medical Degree (Final Medical Diploma)
    • Not required for applicants who hold a degree awarded by a MCNZ-accredited training provider.
    • Alternate Graduation Document may be used as alternative evidence of the Primary Medical Degree.

If you have any questions regarding the pathway through which you should apply for registration, or about the MCNZ’s application process, please contact the MCNZ.

How far in advance of applying for registration to the MCNZ do I need to upload my documents to EPIC?

We recommend that you create an EPIC Account and upload your documents to EPIC as soon as possible after you have decided to apply to the MCNZ. Through EPIC, your documents are verified directly with the issuing institution. The time required to complete the verification of documents varies and depends on a number of factors, including the time it takes for the issuing institution to respond to our verification requests.

About the Verification Process

How long does it take to have my documents verified through EPIC?

The time it takes to complete the verification of documents through EPIC varies and depends on a number of factors, including the time it takes for the issuing institution to respond to verification requests.

When you upload a document to EPIC, it will be processed typically within five business days. If the document is not acceptable, this will be reported to you through your EPIC Account, along with the reason why the document was not acceptable. If the document is acceptable, ECFMG will send a verification request to the issuing institution.

If the issuing institution participates in ECFMG’s electronic Credentials Verification program, the request will be sent electronically. If the request cannot be sent electronically, it will be sent as a paper request either by mail or by courier, depending on which option you chose when you uploaded the document. For paper verification requests, if ECFMG does not receive a response from the institution within 60 days, ECFMG will send up to three reminders at 60-day intervals as needed to obtain verification.

Once ECFMG receives the verification from the issuing institution, ECFMG will review that verification typically within five business days. If the verification is acceptable, the document will be added to your EPIC Portfolio and you will be able to request that a verification report and a copy of the document be provided to the MCNZ. If the verification is not acceptable, we will resend the verification request to the issuing institution.

Are all documents verified electronically?

No. Only documents from medical schools that participate in ECFMG’s program for electronic Credentials Verification will be sent for verification electronically. If the option to send your document for verification via courier was unavailable when you uploaded your document to EPIC, the school to which the verification request is being sent participates in ECFMG’s electronic Credentials Verification program. The verification request will be sent to the school electronically.

How will I know when my documents have been verified through EPIC and can be submitted to the MCNZ?

EPIC will notify you by e-mail when a document has been verified. You can also monitor the status of the verification process through your EPIC Account. Once your EPIC Account indicates that verification of the document has been accepted, you can request that a verification report for that document be provided to the MCNZ.

About Using EPIC

Will I have access to my medical documents after I apply to the MCNZ?

Yes. The documents that you upload to EPIC remain available to you as part of your EPIC Portfolio. You can use EPIC to send copies of these documents along with reports verifying their authenticity to organizations worldwide at any time throughout your career.

Will documents that I upload to EPIC after I complete my application to the MCNZ be sent to the MCNZ?

Documents that you upload to EPIC are not automatically sent to the MCNZ, whether you upload them before completing your application to the MCNZ or after. For the MCNZ to receive a copy of a document when it is sent for verification, you will need to select the MCNZ to receive an EPIC Notification, which includes a copy of the document, at the time you upload the document to EPIC. Following verification of the document, for the MCNZ to receive a copy of the document and a report verifying its authenticity, you will need to log in to your EPIC Account and request that an EPIC Report be provided to the MCNZ.

Will the MCNZ have access to my EPIC Portfolio?

No. The MCNZ will not have direct access to your EPIC Portfolio. The MCNZ will have access only to the documents, notifications, and verification reports that you make available to them through EPIC.

I uploaded a document to EPIC and requested that the MCNZ be notified when it is sent for verification. How do I know that the MCNZ received the notification?

You will be informed that your credential has been sent for verification by e-mail. You also can monitor the status of your credential in your EPIC Account. When your credential is sent for verification, notification will be sent to the MCNZ automatically, if you requested such notification at the time you uploaded your credential. To confirm that the MCNZ has received this notification, you must contact the MCNZ.

I requested that EPIC Reports on my verified documents be provided to the MCNZ. How do I know if the MCNZ received the verification reports and copies of my documents?

After you request EPIC Reports for the MCNZ, the MCNZ will have access to the reports and copies of your documents through the EPIC Report Portal. If you need to confirm whether the MCNZ has accessed your reports through the Report Portal, contact the MCNZ or the Registration Coordinator processing your registration application.

Can I select the MCNZ to receive notification that my documents have been sent for verification only once, or should I do it for every document individually?

You should select the MCNZ to be notified each time that you upload an individual document to EPIC for the purpose of applying to the MCNZ.

Do I need to use EPIC when applying to the MCNZ if my documents have already been verified by ECFMG for a purpose other than applying to the MCNZ?

If you are applying to the MCNZ on or after 1 November 2017, and your documents have already been primary-source verified by ECFMG for ECFMG Certification or through ECFMG’s International Credentials Services (EICS), you will need to create an EPIC Account and use EPIC to provide your documents and verification reports to the MCNZ. However, you will not need to upload the documents that were previously verified by ECFMG; they will be added to your EPIC Portfolio at no cost. Simply provide your ECFMG/USMLE ID and/or EICS ID when you establish your EPIC Account. ECFMG will review your file typically within 10 business days; if your file is acceptable, ECFMG will add your previously verified documents to your EPIC Portfolio.

How much does it cost to use EPIC?

EPIC is an affordable tool that you can use throughout your career. Please visit the EPIC Fees page to see current pricing for EPIC’s services.

If I have questions or problems regarding EPIC, should I contact EPIC or the MCNZ?

If you have questions regarding EPIC’s services—such as creating an EPIC Account, uploading your documents, managing your portfolio, the verification process, sending verification reports, or fees—please contact EPIC at info@ecfmgepic.org or +1 (215) 966-3900. Telephone assistance is available Monday through Friday, 9:00 a.m. - 5:00 p.m., Eastern Time in the United States.

If you have questions regarding applying to the MCNZ—such as necessary documentation, required qualifications, or registration pathways—please contact the MCNZ.

Last updated October 13, 2017