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Special Instructions and FAQs for Applicants to the Medical Council of New Zealand

Special Instructions

ECFMG partners with the Medical Council of New Zealand (MCNZ) to primary-source verify documents required for registration for international medical graduates who are applying for registration to practise medicine in New Zealand. Beginning 1 November 2017, MCNZ will require certain international medical graduates applying for registration to have required documents primary-source verified through EPIC if the application for registration relies on either of the following:

  • A primary medical qualification from an institution outside of New Zealand.
  • A postgraduate qualification conferred by an institution other than an accredited New Zealand or Australasian training provider.

Doctors who hold such qualifications must have the required documents verified through EPIC in support of a registration application to the MCNZ if either of the following applies:

  • The doctor is a first-time applicant for registration, and is not already, or has not in the past, held any other form of registration.
  • The doctor is registered with the MCNZ but is applying for registration in a new scope of practice that relies on a qualification that has not been previously assessed by MCNZ.

Doctors who meet the above requirements must use EPIC if they are applying for provisional general, general, provisional vocational, vocational, and/or special purpose registration (i.e., applications for permanent and most temporary forms of registration). EPIC is not required for doctors applying for special purpose emergency or pandemic/disaster scopes of practice.

Important Note: If you are required to use EPIC in support of an application to the MCNZ, you must submit the required documents to EPIC for primary-source verification before you submit your application for registration to the MCNZ. An application that is submitted to the MCNZ without the required documents having been submitted to EPIC for primary-source verification will be considered incomplete and will not be assessed.

By the time you attend your registration meeting (usually the week prior to starting work in New Zealand) primary-source verification of your required documents must be complete. Therefore, it is important that you begin the EPIC process early enough to ensure that verification of your documents has been completed prior to your intended start date in New Zealand. The time required to complete the verification of documents varies and depends on a number of factors, including the time it takes for issuing institutions to respond to ECFMG’s verification requests.

To have your documents verified through EPIC, complete the following steps:

  • Step 1 - Use the MCNZ’s Registration Self-Assessment Tool to determine which pathway to registration you might be eligible for and refer to the relevant application checklist for information about the documents you will be required to have verified in support of your application.
  • Step 2 - Establish an EPIC Account.

    See Getting Started for complete instructions. Once ECFMG has processed your request and established your EPIC Account, ECFMG will e-mail you login information so you can access your EPIC Account.
  • Step 3 - Confirm your identity with EPIC.

    See Confirming Your Identity with EPIC for detailed information. Confirming your identity with EPIC requires you to submit an EPIC Identification Form (EIF). Once this form has been accepted by ECFMG, you will be able to upload documents required by the MCNZ to EPIC for primary-source verification.
  • Step 4 - Upload each document required by the MCNZ and select the Medical Council of New Zealand to receive an EPIC Report once the document is verified.

    Log in to your EPIC Account and upload the required documents for primary-source verification. See Documents Required by the MCNZ below to determine which documents you need to upload. As you upload each document, be sure to select the Medical Council of New Zealand to receive an EPIC Report once the document is verified. Because the MCNZ has requested to be notified when their applicants' documents have been sent for verification through EPIC, a notification will be provided to the MCNZ when your document is sent for verification. This notification will include a copy of the document that you have submitted for verification.

    Please note: It is very important that you select the MCNZ to receive an EPIC Report for each required document, as you upload it. If you do, the MCNZ will be notified when your document is sent for verification and an EPIC Report on that document will be automatically sent to the MCNZ when the document is verified. If you do not select the MCNZ to receive an EPIC Report on a document at the time you upload it, you will be required to send an EPIC Report to the MCNZ once your document is verified.

    If your documents have already been primary-source verified by ECFMG for ECFMG Certification or through ECFMG’s International Credentials Services (EICS), you do not need to upload the documents that were previously verified by ECFMG. These documents will be added to your EPIC Portfolio at no cost. Simply provide your ECFMG/USMLE ID and/or EICS ID when you establish your EPIC Account. ECFMG will review your file typically within 10 business days; if your file is acceptable, ECFMG will add your previously verified documents to your EPIC Portfolio.
  • Step 5 - Submit your application to the MCNZ and provide your EPIC ID to the MCNZ.

    After you submit your documents to EPIC for verification, you may submit your application to the MCNZ. All required documents must be sent for verification in order for the MCNZ to confirm your eligibility for registration. However, you do not need to wait for your documents to be verified to submit your application.

    When you submit your application, be sure to provide your EPIC ID to the MCNZ for reference.

    For more information on applying to the MCNZ for registration to practise medicine in New Zealand, please visit the Get registered section of the MCNZ website or contact the MCNZ.
  • Step 6 - Ensure reports on all required documents have been sent to the MCNZ.

    If you selected the MCNZ to receive an EPIC Report when a document was uploaded, that report will be sent to the MCNZ automatically when the document is verified.

    If you did not select the MCNZ to receive an EPIC Report at the time you uploaded the document, you must go to the “My Reports” tab in your EPIC Account and request an EPIC Report for the MCNZ. Be sure to select the Medical Council of New Zealand from the drop-down list when sending your report or your request will be rejected.

Documents Required by the MCNZ

The documents required by the MCNZ depend on the pathway through which you are applying for registration, as outlined below:

Provisional General (New Zealand / Australian Graduate Pathway)
Note: Use of EPIC applies only to applicants along this pathway to registration who are relying on a primary medical degree conferred by an Australian medical school.

  • Primary Medical Degree (Final Medical Diploma)
    • Alternate Graduation Document may be used as alternative evidence of the Primary Medical Degree.

Provisional General (Examinations Pathway)

  • Primary Medical Degree (Final Medical Diploma)
    • Alternate Graduation Document may be used as alternative evidence of the Primary Medical Degree.

Provisional General (Competent Authority Pathway)

  • Primary Medical Degree (Final Medical Diploma)
    • Alternate Graduation Document may be used as alternative evidence of the Primary Medical Degree.
  • Confirmation of completion of internship / one year of general medical experience issued by the General Medical Council of the United Kingdom or Medical Council of Ireland
    • Certificate of Medical Registration with the General Medical Council of the United Kingdom or Medical Council of Ireland may be used as alternative evidence of the completion of internship in the UK/Ireland.

Provisional General (Comparable Health System Pathway)

  • Primary Medical Degree (Final Medical Diploma)
    • Alternate Graduation Document may be used as alternative evidence of the Primary Medical Degree.
  • Certificate or license indicating current full or General Medical Registration in the comparable health system you have worked in during the last 48 months.
    • If you are (lawfully) not required to hold registration with a regulatory authority because you are participating in a recognized American or Canadian training program, a letter from the training institution confirming satisfactory participation in the training program should be EPIC verified.
  • Evidence of completion of your specialist training, if applicable
    • This would include evidence that you have obtained a Specialist Qualification (upload as a Specialist Qualification) following a formal period of postgraduate training. Upload this document to EPIC if you are relying on it as an exception to complying with this pathway’s active clinical practice requirement (i.e., if you hold a PGQ in General Practice/Family Medicine but do not have 33/48 months of general practice experience completed immediately prior to your application for registration). Please contact the MCNZ if you are unsure if this applies to you.

General (New Zealand / Australian graduate pathway)
Note: Use of EPIC applies only to applicants along the New Zealand / Australian graduate pathway who are relying on a primary medical degree conferred by an Australian medical school or who hold a primary medical degree conferred by a MCNZ-accredited medical school in New Zealand, but completed their internship in Australia.

  • Primary Medical Degree (Final Medical Diploma)
    • Not required for applicants who hold a degree conferred by an accredited New Zealand medical school.
    • Alternate Graduation Document may be used as alternative evidence of the Primary Medical Degree.
  • Certificate of full Medical Registration with the Australian Health Practitioner Regulation Agency (AHPRA)

Provisional Vocational Pathway (international medical graduates)
Note: Use of EPIC applies to international medical graduates, including doctors who obtained their postgraduate qualification from an Australian (rather than a New Zealand or Australasian) training provider.

  • Primary Medical Degree (Final Medical Diploma)
    • Not required for applicants who hold a degree conferred by an accredited New Zealand medical school.
    • Alternate Graduation Document may be used as alternative evidence of the Primary Medical Degree.
  • Postgraduate Qualification (PGQ)
    • The postgraduate medical qualification must have been awarded at the end of a period of specialist training. This would include evidence that you have obtained a Specialist Qualification (upload as a Specialist Qualification) or evidence of completion of a period of formal Postgraduate Training (upload as a Postgraduate Medical Education Credential) in the specialty.

Vocational Pathway (Australasian graduates)
Note: Use of EPIC applies to doctors who undertook their postgraduate training with a MCNZ-approved training provider and who do not already have general registration in New Zealand.

  • Primary Medical Degree (Final Medical Diploma)
    • Not required for applicants who hold a degree conferred by an accredited New Zealand medical school.
    • Alternate Graduation Document may be used as alternative evidence of the Primary Medical Degree.

Special Purpose (Locum Tenens)

Special Purpose (Teleradiology)

Special Purpose (Visiting Expert/Teaching)

  • Primary Medical Degree (Final Medical Diploma)
    • Not required for applicants who hold a degree conferred by an accredited New Zealand medical school.
    • Alternate Graduation Document may be used as alternative evidence of the Primary Medical Degree.

Special Purpose (Postgraduate Training)

  • Primary Medical Degree (Final Medical Diploma)
    • Alternate Graduation Document may be used as alternative evidence of the Primary Medical Degree.
  • Certificate of Medical Registration in your home/sponsor country
  • Postgraduate Qualification (PGQ)
    • PGQs include evidence of Postgraduate Training (Postgraduate Medical Education Credential) and Specialist Qualifications.
    • Upload to EPIC only if you are relying upon a PGQ in support of your application for registration (option c).

Special Purpose (Research)

  • Primary Medical Degree (Final Medical Diploma)
    • Not required for applicants who hold a degree conferred by an accredited New Zealand medical school.
    • Alternate Graduation Document may be used as alternative evidence of the Primary Medical Degree.

If you have any questions regarding the pathway through which you should apply for registration, or about the MCNZ’s application process, please contact the MCNZ.

If you have any questions regarding EPIC and the EPIC verification process, please contact EPIC at info@ecfmgepic.org or +1 (215) 966-3900. Telephone assistance is available Monday through Friday, 9:00 a.m. - 5:00 p.m., Eastern Time in the United States.

Frequently Asked Questions

Please also read the general Frequently Asked Questions in the For Physicians section of the website.

About Applying to the Medical Council of New Zealand (MCNZ)

I am applying to the MCNZ for registration; do I need to use EPIC?

Beginning 1 November 2017, if you are an international medical graduate, you will need to have certain documents primary-source verified through ECFMG’s EPIC in support of an application for registration with the MCNZ if your application for registration relies on either of the following:

  • A primary medical qualification from an institution outside of New Zealand.
  • A postgraduate qualification conferred by an institution other than an accredited New Zealand or Australasian training provider.

If you hold such qualifications, you must have the required documents verified through EPIC in support of your application if either of the following applies:

  • You are a first-time applicant for registration, and you are not already or have not in the past held any other form of registration.
  • You are registered with the MCNZ but are applying for registration in a new scope of practice that relies on a qualification that has not been previously assessed by MCNZ.

If you meet the above requirements, you must use EPIC if you are applying for provisional general, general, provisional vocational, vocational and/or special purpose registration (i.e., applications for permanent and most temporary forms of registration). EPIC is not required if you are applying for special purpose emergency or pandemic/disaster scopes of practice.

When do I need to start using EPIC?

Doctors who are required to use EPIC in support of an application for registration with the MCNZ will need to create an EPIC Account and have the required medical documents primary-source verified through EPIC beginning 1 November, 2017.

How do I determine which registration pathway I am eligible for when applying to the MCNZ?

Use the MCNZ’s Registration Self-Assessment Tool to determine which pathway to registration you might be eligible for and refer to the relevant application checklist for information about the documents you will be required to have verified in support of your application.

Which qualifications do I need to submit to MCNZ through EPIC?

The documents required by the MCNZ depend on the pathway through which you are applying for registration, as outlined below:

Provisional General (New Zealand / Australian Graduate Pathway)
Note: Use of EPIC applies only to applicants along this pathway to registration who are relying on a primary medical degree conferred by an Australian medical school.

  • Primary Medical Degree (Final Medical Diploma)
    • Alternate Graduation Document may be used as alternative evidence of the Primary Medical Degree.

Provisional General (Examinations Pathway)

  • Primary Medical Degree (Final Medical Diploma)
    • Alternate Graduation Document may be used as alternative evidence of the Primary Medical Degree.

Provisional General (Competent Authority Pathway)

  • Primary Medical Degree (Final Medical Diploma)
    • Alternate Graduation Document may be used as alternative evidence of the Primary Medical Degree.
  • Confirmation of completion of internship / one year of general medical experience issued by the General Medical Council of the United Kingdom or Medical Council of Ireland
    • Certificate of Medical Registration with the General Medical Council of the United Kingdom or Medical Council of Ireland may be used as alternative evidence of the completion of internship in the UK/Ireland.

Provisional General (Comparable Health System Pathway)

  • Primary Medical Degree (Final Medical Diploma)
    • Alternate Graduation Document may be used as alternative evidence of the Primary Medical Degree.
  • Certificate or license indicating current full or General Medical Registration in the comparable health system you have worked in during the last 48 months.
    • If you are (lawfully) not required to hold registration with a regulatory authority because you are participating in a recognized American or Canadian training program, a letter from the training institution confirming satisfactory participation in the training program should be EPIC verified.
  • Evidence of completion of your specialist training, if applicable
    • This would include evidence that you have obtained a Specialist Qualification (upload as a Specialist Qualification) following a formal period of postgraduate training. Upload this document to EPIC if you are relying on it as an exception to complying with this pathway’s active clinical practice requirement (i.e., if you hold a PGQ in General Practice/Family Medicine but do not have 33/48 months of general practice experience completed immediately prior to your application for registration). Please contact the MCNZ if you are unsure if this applies to you.

General (New Zealand / Australian graduate pathway)
Note: Use of EPIC applies only to applicants along the New Zealand / Australian graduate pathway who are relying on a primary medical degree conferred by an Australian medical school or who hold a primary medical degree conferred by a MCNZ-accredited medical school in New Zealand, but completed their internship in Australia.

  • Primary Medical Degree (Final Medical Diploma)
    • Not required for applicants who hold a degree conferred by an accredited New Zealand medical school.
    • Alternate Graduation Document may be used as alternative evidence of the Primary Medical Degree.
  • Certificate of full Medical Registration with the Australian Health Practitioner Regulation Agency (AHPRA)

Provisional Vocational Pathway (international medical graduates)
Note: Use of EPIC applies to international medical graduates, including doctors who obtained their postgraduate qualification from an Australian (rather than a New Zealand or Australasian) training provider.

  • Primary Medical Degree (Final Medical Diploma)
    • Not required for applicants who hold a degree conferred by an accredited New Zealand medical school.
    • Alternate Graduation Document may be used as alternative evidence of the Primary Medical Degree.
  • Postgraduate Qualification (PGQ)
    • The postgraduate medical qualification must have been awarded at the end of a period of specialist training. This would include evidence that you have obtained a Specialist Qualification (upload as a Specialist Qualification) or evidence of completion of a period of formal Postgraduate Training (upload as a Postgraduate Medical Education Credential) in the specialty.

Vocational Pathway (Australasian graduates)
Note: Use of EPIC applies to doctors who undertook their postgraduate training with a MCNZ-approved training provider and who do not already have general registration in New Zealand.

  • Primary Medical Degree (Final Medical Diploma)
    • Not required for applicants who hold a degree conferred by an accredited New Zealand medical school.
    • Alternate Graduation Document may be used as alternative evidence of the Primary Medical Degree.

Special Purpose (Locum Tenens)

Special Purpose (Teleradiology)

Special Purpose (Visiting Expert/Teaching)

  • Primary Medical Degree (Final Medical Diploma)
    • Not required for applicants who hold a degree conferred by an accredited New Zealand medical school.
    • Alternate Graduation Document may be used as alternative evidence of the Primary Medical Degree.

Special Purpose (Postgraduate Training)

  • Primary Medical Degree (Final Medical Diploma)
    • Alternate Graduation Document may be used as alternative evidence of the Primary Medical Degree.
  • Certificate of Medical Registration in your home/sponsor country
  • Postgraduate Qualification (PGQ)
    • PGQs include evidence of Postgraduate Training (Postgraduate Medical Education Credential) and Specialist Qualifications.
    • Upload to EPIC only if you are relying upon a PGQ in support of your application for registration (option c).

Special Purpose (Research)

  • Primary Medical Degree (Final Medical Diploma)
    • Not required for applicants who hold a degree conferred by an accredited New Zealand medical school.
    • Alternate Graduation Document may be used as alternative evidence of the Primary Medical Degree.

If you have any questions regarding the pathway through which you should apply for registration, or about the MCNZ’s application process, please contact the MCNZ.

How far in advance of applying for registration to the MCNZ do I need to upload my documents to EPIC?

We recommend that you create an EPIC Account and upload your documents to EPIC as soon as possible after you have decided to apply to the MCNZ. Through EPIC, your documents are verified directly with the issuing institution. The time required to complete the verification of documents varies and depends on a number of factors, including the time it takes for the issuing institution to respond to our verification requests.

About Using EPIC

Will I have access to my medical documents after I apply to the MCNZ?

Yes. The documents that you upload to EPIC remain available to you as part of your EPIC Portfolio. You can use EPIC to send copies of these documents along with reports verifying their authenticity to organizations worldwide at any time throughout your career.

Will the MCNZ have access to my EPIC Portfolio?

No. The MCNZ will not have direct access to your EPIC Portfolio. The MCNZ will have access only to the documents, notifications, and verification reports that you make available to them through EPIC.

Do I need to wait until all of my documents have been verified before requesting EPIC Reports for MCNZ?

No. You do not need to wait until all your documents have been verified in order to request an EPIC verification report for the MCNZ. As you upload each document, you can request that an EPIC Report on that document be provided to the MCNZ once the document is verified; this report will be sent automatically.

However, please note that you must submit the required documents to EPIC for primary-source verification before you submit your application for registration to the MCNZ. An application that is submitted to the MCNZ without the required documents having been submitted to EPIC for primary-source verification will be considered incomplete and will not be assessed.

By the time you attend your registration meeting (usually the week prior to starting work in New Zealand) primary-source verification of your required documents must be complete. Therefore, it is important that you begin the EPIC process early enough to ensure that verification of your documents has been completed prior to your intended start date in New Zealand.

I requested that an EPIC Report be sent to the MCNZ. How do I know if the MCNZ received the verification report and a copy of my document?

When an EPIC Report is sent to the MCNZ, the MCNZ will have access to the report and a copy of your document through the EPIC Report Portal.

If you need to confirm whether the MCNZ has accessed your report through the Report Portal, contact the MCNZ or the Registration Coordinator processing your registration application.

Can I select the MCNZ to receive EPIC Reports only once, or should I do it for every document individually?

An EPIC Report will only be sent for a document if you indicate a report should be sent to the MCNZ for that document. You should request an EPIC Report for the MCNZ for each document required by the MCNZ.

Do I need to use EPIC when applying to the MCNZ if my documents have already been verified by ECFMG for a purpose other than applying to the MCNZ?

If you are applying to the MCNZ on or after 1 November 2017, and your documents have already been primary-source verified by ECFMG for ECFMG Certification or through ECFMG’s International Credentials Services (EICS), you will need to create an EPIC Account and use EPIC to provide your documents and verification reports to the MCNZ. However, you will not need to upload the documents that were previously verified by ECFMG; they will be added to your EPIC Portfolio at no cost. Simply provide your ECFMG/USMLE ID and/or EICS ID when you establish your EPIC Account. ECFMG will review your file typically within 10 business days; if your file is acceptable, ECFMG will add your previously verified documents to your EPIC Portfolio.

Can I verify additional documents not required by the MCNZ?

Yes. You may upload documents for verification in addition to those required by the MCNZ. In addition to using EPIC in support of an application to the MCNZ, you can use EPIC to build a digital career portfolio of the documents related to your medical education, training, and registration/licensure, and request reports verifying the authenticity of those documents for other organizations worldwide. Please note, however, that there is a fee associated with each document you upload to EPIC for primary-source verification. Therefore, in support of your application to the MCNZ, you only need to upload documents required by the MCNZ.

Additionally, you should not send EPIC Reports to MCNZ for documents that are not required in support of your application.

See Medical Credentials for more information on the documents you can add to your EPIC Portfolio, including definitions and document specifications.

What if ECFMG cannot obtain verification of my documents?

When you submit a document to EPIC, ECFMG will make up to four verification attempts with the issuing institution. ECFMG is typically able to verify a document within 90 days, and it is not common that a document cannot be verified. If it has not been possible for ECFMG to primary-source verify your documents after four attempts at contacting the issuing institution, please contact the MCNZ to discuss next steps.

If I have questions or problems regarding EPIC, should I contact EPIC or the MCNZ?

If you have questions regarding EPIC’s services—such as creating an EPIC Account, uploading your documents, managing your portfolio, the verification process, sending verification reports, or fees—please contact EPIC at info@ecfmgepic.org or +1 (215) 966-3900. Telephone assistance is available Monday through Friday, 9:00 a.m. - 5:00 p.m., Eastern Time in the United States.

If you have questions regarding applying to the MCNZ—such as necessary documentation, required qualifications, or registration pathways—please contact the MCNZ.

Last updated September 21, 2018