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Using EPIC

Using EPIC is easy. With EPIC, you can:

  • upload your medical credentials directly to ECFMG through a secure web portal
  • have those credentials verified using ECFMG’s rigorous and internationally respected verification process
  • store your verified credentials electronically in one secure location
  • send reports demonstrating the authenticity of your credentials to any evaluating organization anywhere in the world

Once you have established your EPIC Account and you have a valid EPIC Identification Form (EIF) on file, you can start building your portfolio of credentials.

You can add medical credentials to EPIC by uploading them through the “My Credentials” tab of your EPIC Account. For more information on the credentials you can add to your EPIC Portfolio, including definitions and document specifications, see Medical Credentials below.

As we receive your credentials, they will be primary-source verified using ECFMG’s rigorous, multi-step process—a process that has been used to verify more than 500,000 medical credentials over the last three decades. You will be able to monitor the status of your credentials verification through the “My Credentials” tab.

Once we have received verification of a credential, we will notify you so that you can begin to request verification reports for that credential through the “My Reports” tab of your EPIC Account. These reports will be delivered electronically using our secure EPIC Report Portal, so the organizations receiving the reports will have the confidence of knowing they are coming directly from ECFMG. For more information, see EPIC Reports below.

There are fees associated with adding credentials to EPIC and with requesting verification reports. Full payment is due at the time you request the service. For more information on fees and payment, see Fees.

As an EPIC Account holder, you are also responsible for reading and becoming familiar with the ECFMG Policies and Procedures Regarding Irregular Behavior.

+- Medical Credentials

+- EPIC Reports

EPIC Reports are an innovative way to demonstrate the authenticity of your credentials—with just a few clicks you will be able to request verification reports for any organization involved in evaluating your qualifications.

Physicians can use EPIC to request that their credentials, and reports verifying the authenticity of those credentials, be sent to any organization anywhere in the world. ECFMG works with medical regulatory authorities around the world and collaborates closely with the Australian Medical Council, the Medical Council of Canada and several others. In the United States, where medical licensure is granted by authorities (“state medical boards”) of the individual states and territories, ECFMG works closely with the Federation of State Medical Boards (FSMB) of the United States, Inc., and its Federation Credentials Verification Service (FCVS). Nearly all U.S. state medical boards accept FCVS for licensure and some require that applicants for licensure use FCVS. If you are considering licensure in a U.S. jurisdiction, you should verify licensure application requirements directly with the jurisdiction.

Once we have received verification of a credential you uploaded to EPIC, we will notify you so that you can request verification reports for that credential be sent electronically to any organization, anywhere in the world.

To request an EPIC Report, simply log in to EPIC; click on the “My Reports” tab; select the credential for which you are requesting a report from your list of verified credentials; and provide information about where you would like ECFMG to send the report. You can select a report recipient from our database of more than 2,500 medical schools, regulatory authorities, and other institutions around the world, or you can enter the name, city, and country of an organization that does not appear in our database. If the organization to which you are sending the report does not have an EPIC Report Portal Account, you also will be required to provide the e-mail address to which we should send information on how to access the report.

Included on each EPIC Report are:

  • the name, date of birth, and gender in your EPIC record
  • your name as it appears on the credential
  • your EPIC ID
  • your photo
  • the date the report was issued
  • the name, city, and country of the entity for which the report was generated
  • the type of credential
  • the name and location of the institution that issued the credential

These reports will be delivered electronically using our secure EPIC Report Portal, so the organizations receiving them will have the confidence of knowing they are coming directly from ECFMG.

EPIC Reports are intended only for the report recipient (the entity you enter when you request a report) and are valid only if the report recipient obtains the report through the EPIC Report Portal. You can request an EPIC Report for yourself, but you cannot send that report to or share it with other individuals or organizations. If you name another entity as a report recipient, neither you nor the report recipient can send that report to or share it with third parties. ECFMG makes no claims about the authenticity of any verification report not obtained by the report recipient through the EPIC Report Portal. Any reproduction, transfer, distribution, or other dissemination for use other than by the report recipient is strictly prohibited and could result in legal action.

Last updated December 8, 2016