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How EPIC Works

EPIC makes it possible for the world’s physicians, as well as for the organizations responsible for evaluating the credentials of those physicians, to access the highest professional standard in the verification of physician credentials. EPIC is convenient, efficient, and secure.

Physician Establishes an EPIC Account and Verifies Identity

The physician submits a request to establish an EPIC Account, which includes basic biographic information, details about his/her medical education and licensure history (if applicable), a recent photo, and a scanned image of the photograph page of his/her passport. The photo and passport will appear on the EPIC Identification Form (EIF), which the physician must have certified by an acceptable official and then mailed to ECFMG. The physician must have a valid EIF on file with ECFMG in order to use EPIC.

Physician Uploads a Credential to EPIC

With a valid EIF on file, the physician is able to upload electronic copies (PDF, JPG, or TIF) of his/her medical credentials to EPIC. Currently, the types of credentials a physician can upload to EPIC are:

  • Final Medical Diploma
  • Alternate Graduation Document
  • Final Medical School Transcript
  • Student Medical School Transcript
  • Postgraduate Medical Education Credential
  • Certificate of Medical Registration
  • License to Practice Medicine

If a physician uploads a credential that is not in English, he/she also must provide an English translation that meets ECFMG’s translation requirements.

ECFMG Primary-source Verifies the Credential

For every credential uploaded to EPIC, ECFMG uses its established process to primary-source verify the credential directly with the issuing institution. Primary-source verification is a rigorous, multi-step process that ECFMG employs to ensure the integrity and authenticity of a physician’s credentials. The process is not complete until ECFMG receives and accepts verification of these credentials directly from the issuing institution. Once a credential has been verified, it will become part of the physician’s secure EPIC Portfolio.

Physician Requests to Have an EPIC Report Sent

Once a credential has been verified, the physician can request that a verification report be sent electronically to any organization, anywhere in the world. EPIC Reports include the physician’s name, photo, date of birth, EPIC ID, the physician’s name as it appears on the credential, and information on the institution that issued the credential. Verification reports are accompanied by a copy of the credential and, if the credential is not in English, an English translation of the credential.

Organization Receives EPIC Report

EPIC offers organizations the flexibility to choose between two options for secure, electronic access to reports.

If the organization establishes an EPIC Report Portal Account, reports will be delivered through the secure EPIC Report Portal. Through the portal, the organization’s authorized users can view all reports sent to the organization; sort these reports; and access copies of the reports, credentials, and the verification forms completed by the institutions that verified the credentials.

If the organization does not establish an EPIC Account, reports will be delivered through a secure, one-time-use version of the portal. Instructions for obtaining the report will be sent to the e-mail address provided by the physician at the time the report is requested.

For information on establishing an EPIC Report Portal Account, please contact EPIC Support Services at ECFMG by e-mail at info@ecfmgepic.org or by telephone at (215) 966-3900, Monday through Friday, 9:00 a.m. to 5:00 p.m., Eastern Time in the United States.

Last updated November 6, 2015